{"id":10688,"date":"2023-01-30T00:53:41","date_gmt":"2023-01-29T22:53:41","guid":{"rendered":"https:\/\/www.pintsads.com\/?p=10688"},"modified":"2023-01-30T00:53:41","modified_gmt":"2023-01-29T22:53:41","slug":"%d9%88%d8%b8%d9%8a%d9%81%d8%a9-human-resources-assistant-%d9%85%d8%b3%d8%a7%d8%b9%d8%af-%d9%85%d9%88%d8%a7%d8%b1%d8%af-%d8%a8%d8%b4%d8%b1%d9%8a%d8%a9-%d9%84%d9%84%d8%b9%d9%85%d9%84-%d9%85%d8%b9-pre","status":"publish","type":"post","link":"https:\/\/www.pintsads.com\/?p=10688","title":{"rendered":"\u0648\u0638\u064a\u0641\u0629: Human Resources Assistant – \u0645\u0633\u0627\u0639\u062f \u0645\u0648\u0627\u0631\u062f \u0628\u0634\u0631\u064a\u0629 \u0644\u0644\u0639\u0645\u0644 \u0645\u0639 Premi\u00e8re Urgence – Aide M\u00e9dicale Internationale"},"content":{"rendered":"

\u0648\u0638\u064a\u0641\u0629: Human Resources Assistant – \u0645\u0633\u0627\u0639\u062f \u0645\u0648\u0627\u0631\u062f \u0628\u0634\u0631\u064a\u0629 \u0644\u0644\u0639\u0645\u0644 \u0645\u0639 Premi\u00e8re Urgence – Aide M\u00e9dicale Internationale<\/h3>\n

\u0622\u062e\u0631 \u0645\u0647\u0644\u0629 \u0644\u0644\u062a\u0642\u062f\u064a\u0645: <\/span>\u0627\u0644\u062b\u0644\u0627\u062b\u0627\u0621, 31 \u064a\u0646\u0627\u064a\u0631 2023
\n\u0646\u0637\u0627\u0642 \u0627\u0644\u0631\u0627\u062a\u0628: <\/span><\/span>\u0628\u064a\u0646 800 \u0648 1200(\u062f\u0648\u0644\u0627\u0631 \u0623\u0645\u0631\u064a\u0643\u064a)
\n\u0627\u0644\u0628\u0644\u062f\/\u0627\u0644\u0645\u062f\u064a\u0646\u0629:<\/span> Lebanon \u0628\u064a\u0631\u0648\u062a<\/p>\n

\n
\u064a\u062a\u0637\u0644\u0628 \u0631\u0633\u0627\u0644\u0629 \u0645\u0639 \u0627\u0644\u0637\u0644\u0628\u061f:<\/span> \u0646\u0639\u0645<\/div>\n
<\/div>\n<\/div>\n
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\u062a\u0648\u062c\u064a\u0647\u0627\u062a \u0627\u0644\u062a\u0642\u062f\u064a\u0645:<\/span><\/div>\n
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Kindly submit your cover letter along with your curriculum vitae to the e-mail:\u00a0lib.recruitment.coo@pu-ami.org<\/a>, mentioning the job title in the subject.<\/p>\n

Any Email that does not contain a title will be automatically discarded.<\/p>\n

Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.<\/p>\n<\/div>\n<\/div>\n<\/div>\n

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CONTACT PERSON POSITION:<\/span><\/div>\n
\n
Human Resources Officer<\/div>\n<\/div>\n<\/div>\n
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\u0627\u0644\u0628\u0631\u064a\u062f \u0627\u0644\u0627\u0644\u0643\u062a\u0631\u0648\u0646\u064a \u0644\u0644\u0634\u062e\u0635 \u0627\u0644\u0645\u0633\u0624\u0648\u0644:<\/span><\/div>\n
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lib.recruitment.coo@pu-ami.org<\/a><\/div>\n<\/div>\n<\/div>\n
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<\/div>\n
\u0627\u0644\u0648\u0635\u0641:<\/span><\/div>\n
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Premi\u00e8re Urgence – Aide M\u00e9dicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO.\u00a0Its objective is to provide a comprehensive response, in line with humanitarian principles and applying both needs based and rights based approaches, to conflict affected populations. PU-AMI promotes humanitarian access and dialogue with all components of the civil society and reinforces the capacity of each vulnerable community (refugees, vulnerable host community) to become self-reliant and resilient, by responding to immediate needs and strengthening their socio-economic empowerment.\u00a0\u00a0<\/i><\/p>\n

 <\/p>\n

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.<\/p>\n

 <\/p>\n

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Protection, Health and in Livelihood Recovery sectors.<\/p>\n

 <\/p>\n

SUPERVISION<\/b><\/p>\n

Under the direct supervision of<\/p>\n

Human Resources Officer<\/p>\n

under the technical supervision<\/p>\n

Human Resources Coordinator<\/p>\n

under the overall supervision<\/p>\n

Head of Mission<\/p>\n

in supervision of<\/p>\n

None<\/p>\n

OVERALL MISSION<\/b><\/p>\n

    \n
  1. GENERAL OBJECTIVE<\/li>\n<\/ol>\n

    The Human Resources Assistant supports the Human Resources Officer in all activities related to HR Management and daily administrative tasks as well as any ad hoc support needed.<\/p>\n

      \n
    1. RESPONSABILITIES AND TASKS<\/li>\n<\/ol>\n

       <\/p>\n

        \n
      1. CONTRIBUTE TO THE HR MANAGEMENT OF LOCAL PERSONNEL<\/b>\n
          \n
        1. Recruitment and Integration of Personnel:<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
            \n
          1. Ensure that the recruitment policy and guidelines are being implemented and respected;<\/li>\n
          2. Publish job vacancies online;<\/li>\n
          3. Receive, file and archive the resumes received on the recruitment email address and transfer them to recruiters;<\/li>\n
          4. Be the focal point for the external communication with applicants\/candidates throughout the whole process, and set up schedules for each step of the recruitment process according to the availability of involved personnel and applicants\/candidates;<\/li>\n
          5. Prepare, compile, review and share mission\u2019s documents on a weekly basis (i.e. job announcements, recruitment follow up, etc.);<\/li>\n
          6. Assist in the preparation, follow up and finalization of tool(s) of the induction plan.<\/li>\n<\/ol>\n

             <\/p>\n

            1.2. Employment Contractual Documents:<\/p>\n

              \n
            1. Assist in the preparation of contracts, amendments and agreements of local personnel;<\/li>\n
            2. Ensure that HR files are complete and updated with all necessary contractual documents;<\/li>\n
            3. Follow up on the contract\/agreement ending dates and notify line manager ahead of time;<\/li>\n
            4. Assist in the preparation of documents related to end of employment contract as per HR guidelines.<\/li>\n<\/ol>\n

               <\/p>\n

              1.3. Follow up on Performance Evaluations and Skills Development:<\/p>\n

                \n
              1. Assist in following up on the staff performance evaluation as per due dates, adjusting relevant tool(s) with updated information and informing line managers accordingly;<\/li>\n
              2. Assist the line manager in updating the concerned tools and keeping track of all trainings conducted by personnel.<\/li>\n<\/ol>\n

                 <\/p>\n

                  \n
                1. CONTRIBUTE TO THE HR MANAGEMENT OF EXPATRIATES<\/b><\/li>\n<\/ol>\n
                    \n
                  1. Support the line manager in following up on the validation of expatriates\u2019 leave requests;<\/li>\n
                  2. Update the content of dedicated tracking tool(s) and inform the line manager on the validity status and upcoming ending\/expiry dates.<\/li>\n<\/ol>\n

                     <\/p>\n

                      \n
                    1. ADMINISTRATIVE MANAGEMENT & FOLLOW UP<\/b><\/li>\n<\/ol>\n
                        \n
                      1. Follow up on personnel\u2019s weekly and monthly attendance with line managers;<\/li>\n
                      2. Prepare and follow up on relevant tool(s) (i.e. attendance sheets, work plan, leave requests, order of missions, etc.);<\/li>\n
                      3. Keep track of the personnel leaves and update concerned tools and system(s) accordingly;<\/li>\n
                      4. Prepare and ensure the availabilty of valid administrative equipment for staff (i.e. access cards, business cards, insurance cards, etc.).<\/li>\n<\/ol>\n

                         <\/p>\n

                        4. ARCHIVAL OF HR FILES<\/b><\/p>\n

                          \n
                        1. Maintain and ensure the completion and archival of all supporting documents\/tools as per Recruitment Guidelines;<\/li>\n
                        2. Assist the line manager in receiving and archiving all relevant training documents (i.e. training requests, certificates, materials, etc.);<\/li>\n
                        3. Archive attendance tool(s) (i.e. attendance sheets, work plan, leave requests, order of missions, etc.);<\/li>\n
                        4. Archive legal documents in HR files and update relavant tools and systems accordingly;<\/li>\n
                        5. Manage the physical and electronic archival of personnel files as per HR Guidelines;<\/li>\n
                        6. Organize and ensure availability of all required personal and contractual documents in concerned files.<\/li>\n<\/ol>\n

                           <\/p>\n

                          5. REPORTING<\/b><\/p>\n

                            \n
                          1. Support the line manager in keeping track and providing accurate and updated HR reports\/systems on a regular basis and as per needed;<\/li>\n
                          2. Support in the preparation of reports related to disciplinary measures (i.e. minutes of meetings, etc.);<\/li>\n
                          3. Support the line manager in the preparation of any internal\/external HR audit;<\/li>\n
                          4. Report to line manager any concern, and\/or challenges\/obstacles faced.<\/li>\n<\/ol>\n

                             <\/p>\n

                            6. PREPARATION OF HR PAYMENTS\u00a0<\/b><\/p>\n

                              \n
                            1. Support in preparing salary advance(s), monthly salaries, end of accounts, perdiems and any exceptional payment(s) for local staff when applicable;<\/li>\n
                            2. Support in preparing expatriates\u2019 per diems at the beginning of each month and security envelopes when needed.<\/li>\n<\/ol>\n

                               <\/p>\n

                              7. FOLLOW UP ON LEGAL ASPECTS\u00a0<\/b><\/p>\n

                                \n
                              1. Prepare the NSSF HR files for personnel on a monthly basis;<\/li>\n
                              2. Follow up with concerned personnel on the signature of documents;<\/li>\n
                              3. Receive and transfer files and request(s) of personnel to relevant parties.<\/li>\n<\/ol>\n

                                 <\/p>\n

                                8. CROSS-CUTTING TASKS AT MISSION LEVEL<\/b><\/p>\n

                                  \n
                                1. Assist the line manager in the communication with insurance companies in regards to insurance updates and handling staff requests, concerns and inquiries;<\/li>\n
                                2. Receive documents\/certificates from the bases and follow up on its validation\/signature (i.e. contracts\/amendments, NSSF, certificates, etc.).<\/li>\n<\/ol>\n

                                   <\/p>\n

                                  9. DUTIES APPLICABLE TO ALL HR PERSONNEL<\/b><\/p>\n

                                    \n
                                  1. Respect and comply with the organization\u2019s Policies, Code of Conduct and Charter;<\/li>\n
                                  2. Maintain confidentiality of HR information;<\/li>\n
                                  3. Respect and comply with the HR Policy and use of Guidelines;<\/li>\n
                                  4. Support line manager in the implementation and respect of HR Policy and Guidelines among personnel;<\/li>\n
                                  5. Support the line manager in any other task as per the needs.<\/li>\n<\/ol>\n

                                     <\/p>\n

                                    The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project\u2019s needs.<\/i><\/p>\n

                                      \n
                                    1. PRIORITIES OF THE DEPARTMENT<\/li>\n<\/ol>\n
                                        \n
                                      1. Review physical\/electronic HR files; ensure that documents are properly scanned, labelled and archived;<\/li>\n
                                      2. Create an index for physical\/electronic HR files and ensure that HR files are backed up;<\/li>\n
                                      3. Provide assistance to line manager on various HR administrative tasks.<\/li>\n<\/ol>\n

                                        QUALIFICATIONS<\/b><\/p>\n

                                        Mandatory requirements<\/p>\n

                                          \n
                                        1. Language skills:\u00a0Fluent in Arabic and English (speaking and writing);<\/li>\n
                                        2. Education degree:\u00a0University degree in Human Resources or relevant field;<\/li>\n
                                        3. Work experience:\u00a01 year of experience in Human Resources Management or relevant field;<\/li>\n
                                        4. Computer skills:\u00a0Good knowledge and self-supported in Microsoft Office;<\/li>\n
                                        5. Others:<\/li>\n<\/ol>\n