وظيفة شاغرة مطلوب Senior Admin & Finance Officer

ARCS Culture Solidali Lebanon is an international NGO founded in Rome in 1985 by Arci. ARCS is now recruiting a Senior Admin & Finance Officer  for its operations in Lebanon

Deadline for application: 12 May 2023

Position: Senior Admin & Finance Officer

Starting from: 1st of June 2023

Duration: 6 months with possibility of renewal

Type of contract: short term contract

Duty Station: Beirut (Lebanon)

Salary range: 2.500 USD

Reporting relations: ARCS Project Managers (Lebanon); ARCS Area Finance Manager and Regional Coordinator (HQ, Rome)

Main tasks and responsibilities:

Finance and Accounting

• Prepare financial and audit reports for Ministries
• Maintain correspondence with banks, suppliers and service providers
• Prepare financial planning, forecast and request for money transfer from HQ for each project, in coordination with PMs. Manage and supervise financial movements and funding provided by donors for the implementation of projects
• Support PMs in revising local partner NGOs financial reports. Oversee proper and timely disbursement of project payments to partners by reviewing financial reports and related documentation in coordination with headquarters
• Review and approve order and payment requests applying the correct allocations of funds within the available budgets with respect to schedules of project implementation and donor guidelines
• Prepare financial reports for projects and update allocations tools of operational and HR cost, in coordination with PMs
• Daily coordination with the procurement and logistics teams, follow up on timely payment of the vendors and service provider invoices, goods received notes, note to files etc
• Review and verify requisitions for goods and services, ensuring that all the appropriate authorization and documentation is obtained for all expenditures prior to purchase
• Supervise the correct and complete filing of administrative documentation in accordance with the regulations and administrative procedures of the main donors and according to ARCS internal procedures
• Daily accounting (bookkeeping) according to ARCS procedures. Review monthly cash books ensuring that accounts and budgets are fully in accordance with donor requirements
• Prepare local staff monthly payroll, focused on the correct allocation of salaries as well as staff benefits (insurance, per diem, etc.)

Administration and HR

• Direct supervision of Admin Office
• Assist with the different tasks concerning the recruitment of new staff & volunteers and their registration in NSSF or medical insurance
• Follow up with Social Security, Ministries of Interior and Finance, Lawyer and Accountant
• Contribute with the necessary support to the administration and the human resources in HQ and help in improving the system
• Supervise all the goods, equipment and material procurement procedures (elaboration of BoQs and any other tender supporting document, etc) in a cost-effective and transparent manner in line with ARCS and donor policies
• Ensure that all orders are tracked from point of planning and request through to final receipt
• Support PMs in the procurement procedures (request for quotations, purchase orders, inventory).

Requirements:

Education
Higher Secondary education OR Bachelor’s degree in accounting, finance or related fields.

Experience

• High school with 7 years of experience or Bachelor’s degree with 5 years of experience
• Experience with international organizations is an asset.
• Experience in preparing budgets or forecasts.
• Previous experience in key roles in Finance & Administration
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Languages
Arabic mothertongue, fluency in English (written and spoken) is required. Working knowledge of French and/or Italian is an asset.

How to apply:

Interested candidates are invited to submit a detailed CV (including two reference contacts) and a cover letter to address the requirements above  to: [email protected], in copy: [email protected]; [email protected]

Please reference “Senior Admin & Finance Officer-Lebanon- Name Surname” in the subject line of your email application.  Please apply with just one email. Only shortlisted candidates will be contacted.

The vacancy is open to all kind of applications, without any discrimination of nationality, religion, gender, age, political affiliation or other.

All ARCS employees are expected to adhere to the highest standards of integrity and professional conduct and uphold the values of ARCS. ARCS has a zero-tolerance policy toward behavior incompatible with its work and goals, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All successful candidates will undergo a rigorous reference and background check.